Registration

Suggestions for improvement

• During some rush periods, there will be a long line of people waiting to register. Display a big poster with the Toastmasters educational tracks, for newer members to look at while they wait.
• To handle rush periods, it is a good idea to have at least 6 registration staff members present, spread out on 3 different tables. At other times, the registration tables can be run by 2-3 people.
• Use a straight registration table arrangement rather than an L-shaped arrangement. The L shape causes crowding and is inconvenient.
• Have a VIP sign-in for dignitaries, guest speakers, etc. This will make it easy to identify VIPs and fill in the protocol list.
• Have a professional Toastmasters tablecloth/table curtain for the registration tables. This will look more professional and will prevent confusion with other events.
• Encourage members to donate their old Toastmasters magazines for free distribution at the registration table. These proved to be very popular. Also have lots of Toastmasters postcards, business cards, and other promotional materials available for taking.
• The registration table should be equipped to sell opportunity drawing tickets. This is an ideal time, because people have their wallets out and are ready to spend money.
• Think about ways to simplify the badge sticker system. Stickers need to be easy to apply and easy to recognize.
• It is useful for marketing purposes to know which attendees are not currently Toastmasters members.
• Be sure to have change, a cash box, and a receipt book available.